Personal Protective Equipment Expense Reimbursement (PPE)
The Maple Valley Black Diamond Chamber of Commerce has a supply of free facemasks for businesses to re-open www.maplevalleychamber.org. For any additional PPE supplies that businesses need for re-opening, the City of Maple Valley will reimburse eligible businesses up to, however, not exceeding $300.00 per business. Please visit the Association of Washington Business PPE Connect website at www.reboundandrecovery.org/ppe-connect to locate a supplier that can assist you with your PPE needs. Note: If you purchase items directly from a supplier, please submit your receipt to the City for reimbursement. If a business doesn’t have the funds available upfront to purchase the PPE supplies needed, they can submit a copy of their invoice (with the price quote) so that funds can be issued to allow the business to place their PPE order. Please submit any receipts or invoices for reimbursement to Finance2@maplevalleywa.gov Note: Your W-9 Form (Taxpayer Identification Number and Certification) and Maple Valley Business License Number (UBI number) need to be submitted along with your PPE receipts.
Maple Valley Economic Recovery Grant Program
Video (6/25/2020): "City of Maple Valley Economic Recovery Grant Program"
Note: Once you begin the grant application you will not be able to save it and return at a later time to complete it. Please make sure that you have all of the necessary information before you begin completing the application.
Maple Valley Economic Recovery Grant Program
The COVID-19 pandemic is causing a catastrophic economic impact nationwide and Maple Valley small businesses, non-profit organizations and human/health service organizations are no exception. These businesses and organizations are vital to our community because of the jobs they provide to our residents, the sales tax they generate, and the services that they provide which are critical to the public. The Maple Valley Economic Recovery Grant is one piece of the overall recovery. The intent of these grant funds is to assist those businesses and organizations who have sustained significant impact by COVID-19 related mandates so that they can remain open, retain or hire employees or avoid bankruptcy. We encourage your business or organization to apply for grant funding if you meet the eligibility criteria outlined below.
About the Grant:
This grant is funded entirely through the federal stimulus funding under the CARES Act provided by the U.S. Department of Treasury (US Treasury) to the Governor via the Office of Financial Management (OFM). On April 27, 2020 Governor Inslee announced the award of nearly $300 million to local governments in Coronavirus Relief Funds (CRF) from the state's allocation of the CARES Act funding. In addition to the grant funds received from the Washington State Department of Commerce, the City of Maple Valley is also receiving grant funds from King County to administer.
- Grant awards may be an amount from $5,000 up to a maximum of $10,000
- Grant applications will be reviewed by a Grant Review Committee with a recommendation to the City Manager. The City Manager will make the final determination of grant awards.
- Eligible expenses must have occurred within the time period of March 1, 2020 through October 31, 2020.
- Grant recipients are required to enter into a Grant Agreement with the City which will require the filing of a report on how the funds were spent.
Documents Required: Grant recipients must submit the following documents for application review:
- W-9 Form (Taxpayer Identification Number and Certification)
- Proof of current monthly rent/lease/mortgage payment
- Current Maple Valley Business License
- Most recent IRS Form 941 (Employer’s Quarterly Federal Tax Return)
Grant funds may be taxable income; please consult with your financial advisor for guidance. A 1099 Form will be issued to a grant recipient as required by the IRS no later than January 2021.
Eligible Businesses: (applicants must meet all of the following):
- Have been in business in Maple Valley for at least one year as of June 1, 2019 and be prepared to open as allowed by the State of Washington business re-opening criteria.
- The business is in good standing (have current business license; City taxes and fees paid; current on all State and regulatory requirements; not facing pending litigation or legal action, including Maple Valley code enforcement)
- Have a physical “brick-and-mortar” business location within Maple Valley city limits (not including home occupancy businesses)
- Have a current Maple Valley business license (one application per business license)
- Have employed at least three (3) full-time employees (FTEs) or the equivalent (six or more part-time employees) as of March 1, 2020 which includes the business owner
- Have experienced business interruptions, closure or curtailed operations, loss of sales, or other negative financial impacts on the business due to restrictions imposed to address COVID-19
Applications will open on Monday, June 29 and close Monday, July 13 at 5:00pm with the possibility of the program being extended depending on grant funds available.
- Confirm your eligibility (see eligible businesses above)
- Before you begin:
- Take time to develop a recovery plan which includes a breakdown of how your business would use the funds from a $5,000 or $10,000 grant from the City of Maple Valley.
- Locate your Maple Valley Business License Number (UBI Number) and verify the expiration date of your license.
- Calculate the economic loss (revenue lost) due to closure from March 2020 through June 2020.
The City's goal is to notify grant applicants on their status by the end of July 2020.
What grant funds be used for?
Eligible business expenses are limited to the following types of expenditures:
- Payment of rent or required monthly loan payments.
- Payments of regular wages, taxes, and typical benefits to employees (e.g., health insurance, paid vacation / sick leave essential to maintain operations, but only to the extent those wages, taxes and benefits have not been reimbursed by other federal, state or regional grants or loans.)
- Payment for personal protective equipment, such as facemasks, sanitizer, disinfectant, or other supplies, equipment or physical changes (e.g., plexiglass barriers, or other furnishings to accommodate physical distancing) necessary for the protection of public health or the health of business or organization owners or employees in relation to the COVID-19 emergency.
- Typical operating costs and expenses, including those set forth on an income statement, as a regular, ongoing cost of operating the business.
- Typical draw or wages on a regular interval to owner, provided such draws or wages are consistent with those paid in previous intervals, quarters or years.
- Eligible expenses must be within the time period of March 1, 2020 to October 31, 2020.
How will applications be evaluated?
Applications will be reviewed by a Grant Review Committee for eligibility in the grant program. (See eligible businesses above.) Applications from eligible businesses will be evaluated based on:
- Quality of recovery plan outlined in the application (uses of funds).
- Focus on serving general customer categories (for example: dining, entertainment, beauty services) which serve as a draw to an area for the benefit of other businesses.
- Number of jobs at risk of being permanently lost.
This application and any supporting documentation is considered a public record and may be subject to public disclosure under Washington’s Public Records Act, Chapter 42.56 RCW.
Other Helpful Resources:
Washington State Coronavirus Response https://coronavirus.wa.gov
Safe Start Washington Phased Re-Opening Plan with Phase 1-4 Descriptions www.governor.wa.gov/sites/default/files/SafeStartPhasedReopening.pdf
King County Small Business Assistance program: www.kingcounty.gov/sites/depts/local-services/programs/economic-development/local-business-help.aspx